Special Education Academic Advisor

Type: Full Time
Department: Academics/Operations
Classification: Exempt
Reports to: Assistant Director of Academic Advisors
Expires: Oct 31, 2017

Job Goal:

The Special Education Academic Advisor is responsible to analyze, verify and record external and internal school records and to ensure students are progressing towards grade level promotion and graduation requirements. The Academic Advisor provides guidance, support and customer service to students and families. The Special Education Academic Advisor acts as a key communicator of important  school information.

Minimum Qualifications:
  • Bachelor's degree
  • Valid and active Pennsylvania teaching certification
  • Special Education certification
  • Child Abuse Clearance; Pennsylvania State Police Criminal Record Check and Federal Bureau of Investigation (FBI) Clearance
Essential Duties and Responsibilities:
  • Provide quality customer service and support for all students
  • Communicate important school information to families via email and phone
  • Field incoming parent and student calls and respond to emails and voicemails within 24 hours
  • Advise students on appropriate course selections
  • Schedule courses and order materials as necessary
  • Maintain accurate contact logs and academic records for students
  • Gather all academic records and create and continuously update graduation checksheets
  • Plan, organize and facilitate orientations for new students
  • Monitor, verify, and gather appropriate information/documentation and process requests for student data and residency changes
  • Identify academic issues and make appropriate referrals
  • Request course extensions for third party courses
  • Assist Attendance Office and Child Accounting Office as requested
  • Initiate or assist in completion and monitoring of homeless paperwork
  • Work with ESL Supervisor to place and monitor ELL students
  • Initiate the IAT process and paperwork
  • Track graduation requirements
  • Track Keystone requirements
  • Communicate student state assessment results with families as necessary
  • Approve and process course transfer requests
  • Complete student withdrawals as necessary
  • Process grade level promotions
  • Participate in enrollment events as requested by Director or Assistant Director o Academic Advisors
  • Proctor PSSA and Keystone testing as needed
  • Participate in at least 2 promotional and/or extracurricular events
  • Create and/or complete official forms and letters: Social Security, medical insurance, car insurance, welfare, etc.
  • Keep up-to-date regarding all school policies, procedures and programs in order to assist PA Cyber students and families
  • Report school eligibility requirements to students home school district as requested
  • Follow approved procedures for releasing student records
  • Participates in meetings or assist departments in gathering student information as requested
  • Perform any additional duties as deemed necessary by the administration
Physical Demands:

While performing the duties of this job, the employee is occasionally required to stand, walk, sit; use hands to handle or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

This job description is only a summary of the typical functions of the position, not an exhaustive or comprehensive list of all possible responsibilities, tasks, and duties. Additional duties may be assigned as necessary.

How to Apply

In order to apply for this position please submit your cover letter, resume, and clearances.

Description Updated: October 2017