Accounts Payable Coordinator

DEPARTMENT: Business Office

JOB TITLE: Accounts Payable Coordinator

CLASSIFICATION: Non-exempt

REPORTS TO: Director of Business Services

JOB GOAL: Responsible for oversight and maintenance of all accounts payable and record keeping processes. Assist administration with the daily operations of the Business Office.

MINIMUM QUALIFICATIONS:

• High school diploma or GED
• Degree in accounting, business, or related field preferred
• Three to five years relevant experience and/or training
• Excellent written, verbal, and interpersonal communication skills
• Strong organizational and time management skills
• Experience with school accounting software (CSIU) preferred
• Experience with MS Office applications; Outlook, Excel, and Word
• Child Abuse Clearance; Pennsylvania State Police Criminal Record Check; and Federal Bureau of Investigation (FBI) Clearance

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Coordinate, prepare, and issue the accounts payable checks in accordance with established guidelines
• Review incoming invoices/check requests and accompanying documentation for accuracy and proper authorization
• Enter vouchers for payment
• Answer vendor inquiries
• Analyze vendor accounts
• Print accounts payable reports and maintain accounts payable files including filing of payments
• Maintain and process employee tuition reimbursements in accordance with established policies
• Prepare analysis of accounts as required
• Identify and resolve problems in a timely manner; gather and analyze information skillfully; develop alternative solutions; work well in group problem solving situations
• Respond promptly to customer needs and respond to requests for service and assistance
• Compile and upload payment details to bank for Positive Pay submission
• Monitor and verify accounts payable related checking account positive pay activity
• Train personnel in Business Office procedures and internal controls as necessary
• Balance team and individual responsibilities
• Follow policies and procedures; complete tasks correctly and on time; support organization’s goals and values
• Display willingness to make decisions; support and explain reasoning for decisions; include appropriate people in decision-making process; make timely decisions
• Prioritize planned work activities; use time efficiently
• Adapt to changes in the work environment
• Consistently arrive at work and on time; ensure work responsibilities are covered when absent; arrive at meetings and appointments on time
• Follow instructions, respond to management direction; take responsibility for own actions; keep commitments; commit to long hours of work when necessary to reach goals; complete tasks on time or notify appropriate person with an alternate plan
• Perform any additional duties deemed necessary by the Director of Business Services or the CFO